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Managing departments

Use the Departments section of your account to control how you organize departments internally, as well as what prospective candidates see.

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Click your user icon and then Settings.

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Click on Departments under the Company settings. Only Super Admins can access this.

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To add a top-level department, click here.

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Add the Department name and then click Create department.

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Hover the department to which you want to add a sub-department and click the + icon.

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Type your sub-department's name and click Done.

These work like a folder hierarchy. A top-level “Operations” department might have sub-departments for things like “Support” or “Success”.

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With Language Kit, you can include your own translations for departments.

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When you hover over a top-level or sub-department, you will see the available actions.

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Renaming a department will update the name for all jobs and for any feature or workflow segmenting that’s been set up, e.g. templates, pipelines etc.

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Move a department if your organisation's structure is changing.

Select a destination for the department to be moved to or turn it into a new top-level department.

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Merge everything from one department into another.

Select the department that you want to have merged into another department. You’ll then be prompted to choose which department should absorb it.

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Here, the Operations department (our initial selection) will be merged into the Commercial department.

Click Preview merge to see what will happen before completing the process.

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In the structure preview for our example we will see that the Support sub-department will now move under the Commercial department due to merging.

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Deleting a department will remove this department from all related jobs and requisitions.

Deleted data is not recoverable.

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Next, you can set the level at which candidates will be able to see department details in your careers page.

By default, all sub-departments are hidden, so candidates will only see the top-level department names.

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Last, set the department levels that should be selectable when creating a job or requisition.

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That's it!

You now know how to manage your departments, careers page hierarchy visibility and department selection for job/requisition creation.

See you in the next demo!

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