{"data":{"entities":{"widgets":{"cfeaee50-2ec9-41c6-b285-9fd35edcc2d8":{"kind":"popup","cta":"Continue","audio_url":"","options":{"root":{"theme":"light","close_button":false,"prev_button":false,"show_step_number":true,"spot":"hard","hasSpotlight":false,"spotlightColor":"#9939eb","backgroundColor":"#ffffff","borderColor":"#02a0f7","frameWidth":500,"secondaryButton":false,"maxFrameWidth":null},"description":{"value":"

Welcome to

Tour | Resources

The Tour/Departure | Resources Section manages the Tour's:

Bikes
Extras
Staff assignments
Transport

Let's take a look at how to manage Resources on Tours.

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Tour | Resources: These tabs along the top menu are based on the selections set to be viewed in the Master.

You may have less choices available depending on your Master or business model.

Click here to learn about Master | Resources.

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The Tour | Resources | Bike tab shows each client's assigned bikes based on:

The type of bikes available for this tour which have been defined in the Master
The bike selections made by each client at booking level
Odyssey automatically calculates the correct size for each bike, based on the client's height and the sizing charts set up in settings.

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When a client joins a tour, if the Master indicates that a specific bike type is \"included\", their daily bike records will automatically be created.

An alert will show if there is any missing information.

These alerts can be resolved by clicking the client’s name to update their booking, and once details are completed, the alert will disappear.

Precise inventory management is available to Odyssey clients who use the Advanced Module of Asset Inventory.

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Extras are chargeable, optional extras such as Panniers.

The Tour | Extras tab provides a summary of extra items that clients have selected at booking level.

Learn more about Extras here.

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The Tour | Staff tab allows you to allocate guides to a tour/departure, when it's a guided tour.

To assign staff, click the + Add button and choose from the available options in the dropdown list.

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Once assigned, the number of guides allocated to this tour shows here.

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The guides own details will appear in the list, along with their role, gender, preferred bike, personal details, and accommodation preferences.

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A calendar tool is available so that you can check on staff availability

Learn more about managing your Staff here.

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Guide assignments are visible in Calendars views, and a range of paperwork outputs are available to them.

Learn more about managing your Staff here.

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Vehicles assigned to this tour (generally for guided tours) are managed here.

To add a vehicle, click the + Vehicles button below, and select a vehicle from the drop down list of available vehicles.

To swap an existing vehicle, click on it in the list, and select a different vehicle.

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Select appropriate vehicle from the dropdown list. The the vehicle's capacity, its registration will all be automatically populated. Add or edit any office notes and comments.

Learn more topics about Resources here.

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A vehicle calendar is available here to help you manage the vehicle allocations.

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